Willamette Dental Group

Administrative Assistant - Records

2 weeks ago
Job Req #
# of Positions
Pos. Category
Administrative/Clerical - Positions
Pos. Type
Full Time
5 8-Hour Days

Company Overview

With more than 400,000 patients throughout our 50+ practice locations in Oregon, Washington, and Idaho, and a built-in specialty referral network to more than 30 specialists, Willamette Dental Group has been a leader in preventive and proactive dental care since 1970. What makes this multi-specialty group practice unique, and better, is a commitment to proactively facilitating the best possible health outcomes.

As a member of the Willamette Dental Group team, we offer a competitive salary commensurate with experience. We are a performance based culture and offer a generous and comprehensive benefit package. Among the many amenities we offer are medical, dental, vision, life insurance, paid time off (PTO), paid holidays, and a robust wellness program. Additionally, we offer a 401(k) plan with a generous employer match, tuition assistance, discounted monthly Trimet pass, and much more. Our Hillsboro, Oregon Administrative Headquarters are conveniently located in the growing Orenco Station neighborhood, just blocks from the MAX stop and within easy walking distance to many local shops and restaurants.

Job Responsibilities

The Administrative Assistant I – Records position is responsible for assuring scanned and uploaded patient documents are assigned to the correct electronic file and oriented correctly within the electronic health record system.

Essential Position Functions
• Copy, scan, upload, import and export protected patient related health records.
• Pull requested patient records.
• Additional duties as assigned.

Job Qualifications

• High school diploma or GED required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.
• AxiUm system knowledge preferred.
• Knowledge of basic dental terminology.
• Knowledge of office equipment such as copiers, printers and scanners.
• Knowledge of personal computers and related systems.
• Skilled at communicating effectively and articulately in both oral and written form.
• Microsoft Office applications, including Outlook, Word and Excel.
• Manipulating scanned documents to ensure correct orientation.
• Ability to prioritize work and manage personal calendar.
• Must have a strong attention to detail when accessing patient files.
• Ability to learn to navigate electronic health records and filing systems.
• Ability to process repetitive documents in accordance with established procedures or specific instructions.


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