Willamette Dental Group

  • Senior Executive Assistant

    Job Locations OR-Hillsboro
    Job Req #
    8385-0518:
    # of Positions
    1
    Job Post Information* : Posted Date
    1 week ago(5/18/2018 4:33 PM)
    Pos. Category
    Administrative/Clerical - Positions
    Pos. Type
    Full Time Regular
    Schedule
    5 8-Hour Days
  • Company Overview

    With more than 400,000 patients throughout our 50+ practice locations in Oregon, Washington, and Idaho, and a built-in specialty referral network to more than 30 specialists, Willamette Dental Group has been a leader in preventive and proactive dental care since 1970. What makes this multi-specialty group practice unique, and better, is a commitment to proactively facilitating the best possible health outcomes.

    As a member of the Willamette Dental Group team, we offer a competitive salary commensurate with experience. We are a performance based culture and offer a generous and comprehensive benefit package. Among the many amenities we offer are medical, dental, vision, life insurance, paid time off (PTO), paid holidays, and a robust wellness program. Additionally, we offer a 401(k) plan with a generous employer match, tuition assistance, discounted monthly Trimet pass, and much more. Our Hillsboro, Oregon Administrative Headquarters are conveniently located in the growing Orenco Station neighborhood, just blocks from the MAX stop and within easy walking distance to many local shops and restaurants.

    Job Responsibilities

    The Senior Executive Assistant is responsible for providing confidential administrative support to the President & CEO ensuring highly sensitive support with integrity and professionalism. The position requires a high degree of flexibility and adaptability to balance the often conflicting needs of employees, management and the business. Prioritizing, scheduling, and implementing all tasks with a sense of urgency, meeting timelines and deliverables are key to the success of the organization while maintaining the highest level of confidentiality and ethics.

    Essential Position Functions
    •Serve as primary contact to the President & CEO. Represent President & CEO by welcoming visitors, reviewing correspondence, arranging company dinner/corporate functions, answering questions and scheduling appropriate meetings for the President.
    •Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving and making adjustments to plans.
    •Conduct research, compile data and prepare for consideration and presentation.
    •Manage and maintain President’s schedule.
    •Prepare agendas for Managing Doctor meetings, attend meetings and compile record minutes.
    •Review and create memorandums, submissions and reports in order to determine their significance and distribution priority.
    •Use professional judgment to screen incoming calls to President.
    •Travel coordinator for all travel needs.

    Job Qualifications

    BA/BS degree in Business Administration or related field and five years’ of corporate administrative experience required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.

    Knowledge of:
    •MS Office, including Word, Excel and PowerPoint at an advanced level.
    •Creating effective workflows.

    Skill in:
    •Excellent verbal and written communication skills. Strong interpersonal skills and ability to cultivate and maintain relationships.
    •Strong attention to detail and highly organized.
    •Excellent time management and multi-tasking skills.

    Ability to:
    •Maintain confidentiality and discretion.
    •Manage projects from inception to completion with minimal oversight.
    •Work independently in a fast-paced environment.
    •Exercise independent judgment, prioritize and take action to manage the needs of the President & CEO while out of the office.
    •Prioritize complex calendar schedules in an ever changing environment often with little direction.
    •Work in a fast-paced complex environment, and able to be innovative and creative in work responsibilities.

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