Willamette Dental Group

  • Practice Administrative Assistant

    Job Locations OR-Medford | OR-Grants Pass
    Job Req #
    # of Positions
    Job Post Information* : Posted Date
    1 week ago(5/17/2018 3:24 PM)
    Pos. Category
    Administrative/Clerical - Positions
    Pos. Type
    Full Time Regular
    5 8-Hour Days
  • Company Overview

    With more than 400,000 patients throughout our 50+ practice locations in Oregon, Washington, and Idaho, and a built-in specialty referral network to more than 30 specialists, Willamette Dental Group has been a leader in preventive and proactive dental care since 1970. What makes this multi-specialty group practice unique, and better, is a commitment to proactively facilitating the best possible health outcomes.

    As a member of the Willamette Dental Group team, we offer a competitive salary commensurate with experience. We are a performance based culture and offer a generous and comprehensive benefit package. Among the many amenities we offer are medical, dental, vision, life insurance, paid time off (PTO), paid holidays, and a robust wellness program. Additionally, we offer a 401(k) plan with a generous employer match, tuition assistance, discounted monthly Trimet pass, and much more. Our Hillsboro, Oregon Administrative Headquarters are conveniently located in the growing Orenco Station neighborhood, just blocks from the MAX stop and within easy walking distance to many local shops and restaurants.

    Job Responsibilities

    Provide administrative and general support to the Practice Manager in the areas of reporting, process improvements, staff scheduling, and policy and procedures.

    Responsibilities • Oversee daily schedules and maximize efficiencies. Monitor schedule changes and identify and resolve scheduling errors. • Generate and maintain monthly employee staffing schedules and make adjustments when requested by Practice Manager. • Support payroll functionality, including approving minor exceptions and ensuring accuracy of staff vacation requests. • Conduct research, compile data and prepare various reports as needed. • Assist with compiling peer feedback and self-assessments for performance reviews. • Facilitate communication to administration in assistance with facility or building repair. • Provide assistance to management team including calendar support, daily administrative tasks, e-mail correspondences, and teambuilding support and coordination. • Prepare and assist with benefit fairs and community outreach events; assist with meeting and presentation preparation. • Manage staffing coverage for clinicians as needed. • Maintain updated employee profiles, new licenses and registrations. • Maintain vendor relationships and front office and scrubs ordering. • Assist with talent recruitment coordination, Externship coordination, interview note taking, and candidate follow-up. • Assist with ensuring all company policies and procedures are followed and that the core values are exemplified throughout the office

    Job Qualifications

    EDUCATION, LICENSES, & CERTIFICATIONS • High school diploma or GED required. College degree in Healthcare or Business Administration desired.

    EXPERIENCE • Minimum 1-3 years’ experience in an administrative role supporting mid to upper management preferred. • Experience working in a patient service representative role desired.

    SKILLS • Proficient computer skills, including Word, Excel, PowerPoint and Outlook required. • Demonstrated customer service and problem solving skills. • Ability to learn and understand basic dental terminology. • Strong organizational skills with ability to prioritize and meet deadlines. Strong attention to details and ability to produce accurate work. • Excellent communication skills; strong interpersonal skills and ability to build rapport and trust with all levels of the organization including external clients and vendors. • Strong writing skills; ability to compose specialized correspondence and reports; edit documents for grammar, punctuation, etc. • Demonstrated success in analyzing problems or concerns and developing successful resolution. • Able to work without supervision but know when to consult with manager for assistance. • Strong judgment and ability to make sound decisions. • Ability to analyze data and develop reporting tools. • Ability to embrace and promote company’s model of practicing dentistry. • Ability to uphold and exemplify the company’s core values. • Ability to represent the company in a professional manner to patients, employee groups, professional associations, and the public. • Proven ability to be flexible and adaptable with changing priorities. • Ability to work independently to efficiently complete multiple assignments within time constraints. • Ability to work in a professional, fast paced and highly confidential environment.


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