Willamette Dental Group

  • Sales Coordinator | Hillsboro, OR

    Job Locations OR-Hillsboro
    Job Req #
    # of Positions
    Job Post Information* : Posted Date
    1 week ago(7/11/2018 9:35 AM)
    Pos. Category
    Sales - Positions
    Pos. Type
    Full Time Regular
    5 8-Hour Days
  • Company Overview

    With more than 400,000 patients throughout our 50+ practice locations in Oregon, Washington, and Idaho, and a built-in specialty referral network to more than 30 specialists, Willamette Dental Group has been a leader in preventive and proactive dental care since 1970. What makes this multi-specialty group practice unique, and better, is a commitment to proactively facilitating the best possible health outcomes.

    As a member of the Willamette Dental Group team, we offer a competitive salary commensurate with experience. We are a performance based culture and offer a generous and comprehensive benefit package. Among the many amenities we offer are medical, dental, vision, life insurance, paid time off (PTO), paid holidays, and a robust wellness program. Additionally, we offer a 401(k) plan with a generous employer match, tuition assistance, discounted monthly Trimet pass, and much more. Our Hillsboro, Oregon Administrative Headquarters are conveniently located in the growing Orenco Station neighborhood, just blocks from the MAX stop and within easy walking distance to many local shops and restaurants.

    Job Responsibilities

    The Sales Coordinator will assist in the operations and implementation of all department sales and marketing activities. This position is also responsible for coordinating and communicating various Sales activities and projects.

    Essential Position Functions
    • Maintain new content for publication on all Willamette Dental communication media including but not limited to, company website, intranet, employer portal, customer relationship manager (CRM) software and any external communication newsletters to clients.
    • Responsible for developing and maintaining sales collateral including brochure updates, PowerPoints, custom documents, and open enrollment materials, and work with Marketing to communicate Sales requests for new branded sales collateral creations
    • Develop and distribute written communications to brokers and existing groups by coordinating and gathering information from subject matter experts.
    • Support Sales in client education, usage and communication of employer web based portal.
    • Coordinate, update and prepare reports supporting department and client data to include CRM, proposals, sales as well as all other tracking.
    • Respond to potential individual member inquiries via phone or email.
    • Maintain department calendar providing timely coordination and communication among department personnel and corporate office; coordinate and submit travel requests; and order department supplies for all locations. Coordinate and schedule various events, meetings, and conference calls to ensure smooth operation of agendas.
    • Participate at benefit fairs and enrollment meetings in Washington, Oregon, and Idaho.
    • Research various vendors for client giveaways and events, and make recommendations on selection.
    • Manage the coordination of all internal communication and information relating to RFP production as requested.
    • Supports management in the analysis, development, implementation, and monitoring of new and existing individual product benefits, and web updates. Serves as a resource in the process improvement for the sales teams.
    • Act as liaison between Sales and other internal departments on software updates/changes and training related to employer portal, CRM and other systems.
    • Monitor implementation tactics and results; formal product marketing plans; presentations; and product changes. Coordinate and communicate information to the appropriate state Department of Insurance including but not limited to: continuing education, broker appointment status, Sales employee appointment and licensing status, and regulatory issues.

    Non-Essential Position Functions
    • Other duties as assigned

    Job Qualifications

    Bachelor’s degree in Marketing, Business Administration or a related field and one year’s experience in marketing and sales; or equivalent combination of education and experience which will provide the ability to perform the essential functions of the position. Must have a valid driver’s license for operation of a motor vehicle in Oregon, Washington and/or Idaho and possess an acceptable driving record.

    Experience in healthcare or insurance field preferred.
    Licenses, Certifications and Registrations
    Must be willing to obtain insurance license.

    Knowledge of:
    • Microsoft office applications and reporting tools and data bases.
    • Principles of marketing and sales.
    Skill in:
    • Project management.
    • Written and verbal communication skills.
    Ability to:
    • Organize work in a time effective manner and have good attention to detail.
    • Speak publically to large or small groups.
    • Manage multiple priorities.

    Physical Requirements
    The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.


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