Willamette Dental Group

  • Administrative Assistant/Travel Coordinator

    Job Locations OR-Hillsboro
    Job Req #
    8618-0818:
    # of Positions
    1
    Job Post Information* : Posted Date
    1 month ago(1 month ago)
    Pos. Category
    Administrative/Clerical - Positions
    Pos. Type
    Full Time Regular
    Schedule
    5 8-Hour Days
  • Company Overview

    With more than 400,000 patients throughout our 50+ practice locations in Oregon, Washington, and Idaho, and a built-in specialty referral network to more than 30 specialists, Willamette Dental Group has been a leader in preventive and proactive dental care since 1970. What makes this multi-specialty group practice unique, and better, is a commitment to proactively facilitating the best possible health outcomes.

     

    As a member of the Willamette Dental Group team, we offer a competitive salary commensurate with experience. We are a performance based culture and offer a generous and comprehensive benefit package. Among the many amenities we offer are medical, dental, vision, life insurance, paid time off (PTO), paid holidays, and a robust wellness program. Additionally, we offer a 401(k) plan with a generous employer match, tuition assistance, discounted monthly Trimet pass, and much more. Our Hillsboro, Oregon Administrative Headquarters are conveniently located in the growing Orenco Station neighborhood, just blocks from the MAX stop and within easy walking distance to many local shops and restaurants.

    Job Responsibilities

    The Travel Coordinator will manage the travel program for WDG, as well as provide ongoing departmental administrative support to the Executive Administration team as needed - including conducting research, preparing reports, handling informational requests, and performing clerical functions such as correspondence meeting preparedness. 

    • Oversee overall travel system administration for the entire organization.
    • Travel administrator will arrange, manage and coordinate all aspects of business travel to meet the specific needs of employees and clientele within an organization
      • Manage travel system vendor Concur / Travel Leaders account.
      • Ensure direct bills with hotels and car rental agencies are set-up and maintained annually.
      • Book travel accommodations, process expense reports and reconcile credit cards for department EAs.
      • Assist in registering and booking travel for Executives for conferences or events as needed.
      • Assist in quarterly reporting, ensuring the data is accurate and contractual deadlines are met.
    • Executive Administration department support
      • Prepare and edit correspondence, reports, and presentations.
      • Prepare materials for various events and meetings.
      • Prepare and assist in facilitation of offsite corporate meetings and events.
      • Place catering orders for all departmental meetings.
      • Ensure completion of various projects with hands-on approach including creating content, gathering information, and finalizing PowerPoint presentations.

    Job Qualifications

    Bachelor’s degree preferred with experience administering travel programs and/or providing departmental support OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.

     

     

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